RAC Privacy Policy

ONLINE PRIVACY POLICY AGREEMENT

Archery Club (“RAC”) values its users’ privacy. This Privacy Policy (“Policy”) will help you

understand how we collect and use personal information from those who visit our website or make use of our online facilities and services, and what we will and will not do with the information we collect.

Our Policy has been designed and created to ensure those affiliated with RAC of our commitment and realization of our obligation not only to meet, but to exceed, most existing privacy standards.

We reserve the right to make changes to this Policy at any time. If you want to make sure that you are up to date with the latest changes, we advise you to frequently visit this page. If at any point in time RAC decides to make use of any personally identifiable information on file in a manner vastly different from that which was stated when this information was initially collected, the user or users shall be promptly notified by email. Users at that time shall have the option as to whether to permit the use of their information in this separate manner.

This Policy applies to RAC, and it governs any and all data collection and usage by us. Through the use of https://www.rapidsarchery.net, you are therefore consenting to the data collection and usage procedures expressed in this Policy.

Please note that this Policy does not govern the collection and use of information by companies that RAC does not control, nor by individuals not employed or managed by us. If you visit a website that we mention or link to, be sure to review its privacy policy before providing the site with information. It is highly recommended and suggested that you review the privacy policies and statements of any website you choose to use or frequent to better understand the way in which websites garner, make use of, and share the information collected.

Specifically, this Policy will inform you of the following:

What personally identifiable information is collected from you through our website.
Why we collect personally identifiable information and the legal basis for such collection.
How we use the collected information and with whom it may be shared.
What choices are available to you regarding the use of your data.
The security procedures in place to protect the misuse of your information.

Information We Collect

It is always up to you whether to disclose personally identifiable information to us, although if you elect not to do so, we reserve the right not to register you as a user or provide you with any products or services.

In addition, RAC may have the occasion to collect non-personal anonymous demographic information, such as age, gender, household income, political affiliation, race and religion, as well as the type ofbrowser you are using, IP address, or type of operating system, which will assist us in providing and maintaining superior quality service.

Why We Collect information and For How Long It is Retained

We are collecting your data for several reasons:

To better understand your needs and to provide you with the services you have requested.
To fulfill our legitimate interest in improving our services and products.
To send you promotional emails containing information we think you may like when we have your consent to do so.
To contact you to fill out surveys or participate in other types of market research, when we have your consent to do so.
To customize our website according to your online behavior and personal preferences.

The data we collect from you will be stored for no longer than necessary. The length of time we retain said information will be determined based upon the following criteria: the length of time your personal information remains relevant; the length of time it is reasonable to keep records to demonstrate that we have fulfilled our duties and obligation; any limitation periods within which claims might be made; any retention periods prescribed by law or recommended by regulators, professional bodies or associations; the type of contract we have with you, the existence of your consent, and your legitimate interest in keeping such information as stated in this Policy.

Use of Information Collected

RAC does not now, nor will it in the future share, sell or lease any of its customer lists and/or names to any third parties except as outlined in this Policy.

RAC may collect and may make use of personal information to assist in the operation of our website and to ensure delivery of the services you need and request. At times, we may find it necessary to use personally identifiable information as a means to keep you informed of other possible products and/or services that may be available to you from https://www.rapidsarchery.net.

RAC may also be in contact with you with regard to completing surveys and/or research questionnaires relating to your opinion of current or potential future programs or services that may be offered.

RAC uses various third-party social media features including but not limited to Facebook, Instagram, and other interactive programs. These may collect your IP address and require cookies to work properly. These services are governed by the privacy policies of the providers and are not within RAC’s control.

Disclosure of Information

RAC may not use or disclose the information provide by you expect under the following circumstances:

As necessary to provide services or products you have ordered.
In other ways described in this Policy or to which you have otherwise consented.
In the aggregate with other information in such a way so that your identity cannot reasonably be determined.
As required by law, or in response to a subpoena or search warrant.
To outside auditors who have agreed to keep the information confidential as necessary to enforce the Terms of Service.
As necessary to maintain, safeguard and preserve all rights and property of RAC.
As may be required by Anoka County from time to time.
As necessary to detect, prevent or otherwise address fraud, security, or technical issues.
As necessary to protect against harm to the rights, property or safety of RAC, our members, users, or the public.
To third-party service providers, trusted businesses, or persons that process information on RAC’s behalf, based on our instructions and in compliance with this Policy.

Non-Marketing Purposes

RAC greatly respects your privacy. We do maintain and reserve the right to contact you if needed for non-marketing purposes (such as bug alerts, security breaches, account issues, and/or changes in RAC products and services). In certain circumstances, we may use our website, newspapers, or other public means to post notices.

Children Under the Age of 13

RAC’s website is not directed to and does not knowingly collect personal identifiable information from children under the age of thirteen (13). If it is determined that such information has been inadvertently collected on anyone under the age of thirteen, we shall immediately take the necessary steps to ensure that such information is deleted from our system’s database, on in the alternative, that verifiable parental or guardian consent is obtained for the use and storage of such information. Anyone under the age of thirteen must seek and obtain parent or guardian permission to use this website.

Unsubscribe or Opt-Out

All users and visitors to our website have the option to discontinue receiving communications from us by way of email or newsletter. To discontinue or unsubscribe from our website, please send an email that you wish to unsubscribe to the Click Unsubscribe Button at the bottom of the email or to Text Stop. If you wish to unsubscribe or opt-out from any third-party websites, you must go to that specific website to unsubscribe or opt-out. RAC will continue to adhere to this Policy with respect to any personal information previously collected.

Links to Other Websites

Our website does contain links to affiliate and other websites. RAC does not claim nor accept

responsibility for any privacy policies, practices and/or procedures of other such websites. Therefore, we encourage all users and visitors to be aware when they leave our website and to read and understand the privacy statements of every website that collects personally identifiable information. This Policy applies only and solely to the information collected by our website.

Notice to European Union Users

RAC operations are located primarily in the United States of America. If you provide information to us, the information will be transferred out of the European Union (EU) and sent to the United States. (The adequacy decision on the EU-US Privacy became operational on August 1, 2016. This framework protects the fundamental rights of anyone in the EU whose personal data is transferred to the United States for commercial purposes. It allows the free transfer of data to companies that are certified in the US under the Privacy Shield.) By providing personal information to us, you are consenting to its storage and use as described in this Policy.

Security

RAC takes precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline. Wherever we collect sensitive information (e.g. credit card information), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the address bar and looking for “https” at the beginning of the address of the webpage.

While we use encryption to protect sensitive information transmitted online, we also protect your

information offline. Only RAC members who need the information to perform a specific job (for

example, billing or customer service) are granted access to personally identifiable information.

The computers and servers in which we store personally identifiable information are kept in a secure environment. This all is done to prevent any loss, misuse, unauthorized access, disclosure or modification of the user’s personal information under our control.

Acceptance of Terms

By using this website, you are hereby accepting the terms and conditions stipulated within this Policy. If you are not in agreement with our terms and conditions, then you should refrain from further use of our sites. In addition, your continued use of our website following the posting of any updates or changes to our terms and conditions shall mean that you agree to, and acceptance of, such changes.

How to Contact Us

If you have any questions or concerns regarding this Policy related to our website, please feel free to contact us at the following email address, telephone number or mailing address:

Email: publicity@mnrapidsarchery.org

Telephone number: 763-258-3345

Mailing Address:

Rapids Archery Club

1255 133rd Avenue Northwest

Andover, Minnesota 55304

REV: April 2024